Legal Secretary at Mount Clemens

Responsibilities:

Under general direction, provides secretarial support to one or more assigned attorneys or staff members, maintaining filing systems and records using case management software. Types and transcribes memos, letters, charts, legal documents and related correspondence for assigned staff, along with composing correspondence as required. Answers the telephone and makes calls in a professional and confidential manner. Routes telephone calls as necessary and takes detailed messages. Schedules and records all appointment dates for attorney meetings such as depositions and court hearings. Maintains appointment calendar and informs attorneys of dates. Confirms attendance of involved parties. Works with other secretaries and paralegals as part of a team to complete joint projects.

Establishes and maintains a series of files for each case or matter along with a corresponding electronic diary system. Advises staff or management regularly regarding items requiring attention or action. Initiates and completes routine forms required by courts, plaintiff’s attorney, etc. and submits them on a timely basis. Reviews other correspondence for key dates and names. Records pertinent information and files. Determines what mail should be referred to the attorney or to other client departments.

Processes all invoices from outside counsel and ensures proper and timely payment. Track outside counsel payments via electronic database. Prepares check requests for settlement/court checks. Maintains own records of all transactions.

Contacts other business clients or attorneys regarding adjournments and court cases, informs clients of court dates, responds to inquiries regarding case information and coordinates case peculiarities with court personnel (scheduling of motions, adjournments, miscellaneous hearings).

 Requirements

Qualifications:

• Administrative experience in/with:
  • Organization and planning
  • Tracking and entering bill payments from vendors in an electronic database
  • Scheduling appointments, meetings, agendas, itineraries and work priorities
  • Researching and summarizing information utilizing research software
  • Compiling, reviewing and interpreting requests for information and data
  • Legal Secretary and business experience preferred
• Knowledge of legal and business terminology along with legal/court procedures
• Knowledge of medical or insurance terminology preferred

Skills:

• 60 wpm accurate typing
• Extensive experience utilizing PC software applications (e.g., Microsoft Office Suite, Visio)
• Excellent grammar and spelling skills
• Telephone etiquette and procedures

Ability to:

• Format and prepare letters, memos and reports
• Establish and maintain files
• Receive and assist visitors
• Communicate effectively with the public and others in a work environment
• Maintain a diary system
• Prepare legal documents for litigation
• Research and summarize information
• Compose routine correspondence
• Organize and prioritize numerous tasks and complete them under time constraints

Country: USA, State: Michigan, City: Mount Clemens, Company: AAA (The Auto Club Group).