Business Office Manager at Marshall

Company : Tendercare Marshall

Address : 879 E Michigan AVE

Company Location : Marshall, MI 49068-2045

Date Posted :

BUSINESS OFFICE MANAGER

SUMMARY OF POSITION: The Business Office Manager is a key and visible

department supervisor working directly with all residents, family and employees.

The Business Office Manager is responsible for the timely input of information

within the accounting systems at the nursing facility and those which interface

with the home office. The Business Office Manager is directly involved in the

maintenance of accurate and complete trust accounting records, census

information, billing and resident accounts receivable statements, wages paid to

employees payroll and invoice processing for the nursing facility. The Business

Office Manager is the primary individual responsible for the timely collection of

accounts receivable from all payor sources. Follows all Extendicare policies and

procedures.

Essential Functions

1. Census, Billing and Accounts Receivable

Collates census information from the nursing floors, ensures the

accurate and timely reporting of the census in the Billing system and

Census tracking system. Reconciles census on a daily basis to ensure

accuracy.

Inputs resident financial information within the billing system and

maintains accurate and complete financial data for each of the

residents, both with the computer system and a hard copy resident

files.

Reviews billings generated by the home office and/or is responsible for

the direct billing of certain payors (such as Medicaid, etc.)

Is responsible for the timely collection of all accounts receivable.

Follows up directly with slow payors and initiates collection actions with

the assistance of the Area Controller and Collection Supervisor in the

home office. This will necessitate dealings with Medicare and

Medicaid billing personnel.

2. Trust Account Records

Maintains trust account records.

Provides statements for residents in a timely manner.

3. Payroll

Collates, verifies, obtains final approval from Administrator, and

submits all payroll hours to home office.

Maintains accurate employee records.

Establishes and tracks benefits for the staff.

4. Accounts Payable

Accurately codes, verifies goods and services rendered. Ensures all

invoices are properly approved, copied for record purposes and

batched/sent to home office in a timely manner.

Reviews the AP Distribution reports.

5. *Complies with laws and regulations applicable to position and acts in

accordance with Extendicare Health Services, Inc.s Corporate

Compliance Program.

6. Supervises and trains other business office personnel, if required.

7. This position involves significant physical activities including standing,

lifting (up to 60 pounds unassisted), bending, stooping, pushing, pulling

and twisting.

8. HIPAA

Follows and adheres to Extendicares policies and procedures

implementing HIPAA requirements for the privacy and security of

protected health information.

Uses and/or discloses only minimum amount of Protected Health

Information necessary to complete assigned tasks.

Reports all suspected violation of companys HIPAA policies or

procedures to Facility Privacy Designee.

Other Duties

1. Participates in All-Hands Dining, as required.

2. Performs other duties as assigned and consistent with level of

preparation and experience.

KNOWLEDGE, SKILLS & ABILITIES

1. Education or experience sufficient to meet position requirements.

2. First level accounting, or basic bookkeeping course or prior long term care

bookkeeping experience is strongly recommended.

3. General computer literacy and good knowledge of Microsoft Outlook, Excel

and Word.

4. Working knowledge of office machines (copier, fax, phone systems, etc.)

5. Good organizational and communication skills.

6. Ability to relate positively, effectively and appropriately with residents,

families, community members, volunteers and other facility staff. Possess

special interest in, and a positive attitude about, working with long-term care

residents and the elderly.

7. Ability to read, write, speak and understand English.

EOE

Job Category : Healthcare Administration
Country: USA, State: Michigan, City: Marshall, Company: Extendicare Health Services.